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Library System

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LIBRARY USER'S STATISTICS SYSTEM OF
TOMAS CLAUDIO MEMORIAL COLLEGE

A Thesis
Presented to the Faculty of
College of Computer Science
Tomas Claudio Memorial College
Morong, Rizal

In Partial Fulfillment of the Requirements for the Degree
Bachelor of Science in Computer Science

JOHN PAUL R. GONDRA
MARIE ANTONETTE T. MORALES
ADAM PATRICK L. PESTAÑO
KIERAN CHRIS I. PILLAS

Chapter 1
THE PROBLEM AND ITS BACKGROUND

Introduction
A library is a collection of books, resources, and services, and the structure in which it is housed; it is organized for use and maintained by a public body, an institution, or a private individual. The term "library" has itself acquired a secondary meaning: "a collection of useful material for common use," and in this sense is used in fields such as computer science, mathematics, statistics, electronics, and biology.
This research is intended for public, institutions and researchers’, use as their resourceful information. In particular, this study will help the library personnel or the librarian in monitoring the books accurately. Further, the use of cataloguing will be made easier through an advance system provided by this study.
The librarian is encountering problems in doing transactions like borrowing books, checking the availability of books, returning and accessioning of books because all the transactions are being done manually. The process is time consuming.
The proponents decided to propose this system to help Tomas Claudio Memorial College enhance the daily transaction in library. This proposed system will provide their library a computerized system making it more organized and easy to access. The advantage of this study is to make their current system more effective and efficient.

Objectives of the Study

This study is design to develop a computerized Library user’s statistics to eliminate the manual process of gathering data from students, faculty, and faculty every time they enter the library.

General Objectives

The proposed system aims to minimize paper works, manage and organize the data, save time, increased productivity and have efficient and accurate data of students, faculty, and employees that use the Library.

Setting of the Study
This Study was conducted at Tomas Claudio Memorial College.
Founded on August 15, 1950, Tomas Claudio Memorial College is one of the pioneering private higher education institutions, particularly serving the people along the lake-shore towns of Eastern Rizal. And it is doing great despite the challenges of globalization and the economic slowdown worldwide. It was named in honor of Tomas Claudio, a national hero from Morong, who died during the First World War as an Allied soldier fighting for the ideals of democracy.
The Tomas Claudio Memorial College Library (TCMCL) is committed to provide adequate and relevant information necessary for the conduct of research and studies by the students, academic personnel and other constituents of the province of Rizal and neighboring communities.

Specific Objectives
•To be aware of the policy NO LIBRARY CARD, NO ENTRY Students will always bring their cards every time they will enter the Library and strictly adhere to the rules and regulation of the school. •To eliminate the manual recording system of time in/out and attendance of the student in campus. •The system keep the student records (name, course, year, student number, picture and time in/out) using database. This will be determine and update the student whenever entering the Library.
•To improve the existing Library system of Tomas Claudio Memorial College.

Scope and Delimitation of the Study
The study entitled Library user’s statistics of the College library of Tomas Claudio Memorial College was conducted at Tomas Claudio Memorial College,
Morong, Rizal during school year 2013 – 2014.
The proposed system is limited to all college students, employee, and administration of Tomas Claudio Memorial College.
The Library User’s Statistics is mainly concerned with the collection of data upon entry of user’s in the library and have efficient and accurate delivery of information. This system perceived time saving and improved the quality for providing more complete information.
The study does not include the student’s from basic education department, and user’s from different schools.

Significance of the Study
The study will be beneficial to the following:
Administration. The result of the study gives them computer program in the school and will have secured records.
Librarian. The Study will help the Librarian in terms of reducing the paper works and will have a reliable database.
Faculty and Students. They can easily Log-in and Log-out by simply scanning their library cards.
Future Researchers. This study will guide the future researchers that will conduct studies that is concerning with library system.

Conceptual Paradigm
The Figure 2 on page __ shows the Conceptual Paradigm of Library User’s Statistics System of Tomas Claudio Memorial College.
The First frame which is the input phase refers to the respondents of the study to perceive the level of acceptability in terms of accuracy, applicability, user-friendly, completeness, portability and modifiability.
The second frame focuses on Process phase to conduct interview, preparation, validation, distribution, gathering information, designing and testing of software, distribution of questionnaire, tallying, tabulation, analysis of data, and interpretation of the result.
The third frame is the Output phase which includes the developed software Library User’s Statistics System of Tomas Claudio Memorial College.
The Feedback includes the proposed implementation of the develop software based on the conclusion and recommendation of the study.

Context Diagram
Figure 3 on page __ illustrate the context diagram of Library User’s Statistics System of Tomas Claudio Memorial College.
The Proposed system intends the students and faculties profile into the system and the information must be search into the database and User’s Statistics Records.

Existing Data Flow Diagram
Tomas Claudio Memorial College uses manual recording of Log-in and Log-out of students and faculty in the Library. The students and faculty has to write their names and time when they enter the library, and will write again the time when they went out.
Figure 4 on page __ shows the Existing Data Flow Diagram of Library User’s Statistics Records of Tomas Claudio Memorial College.

Proposed Data Flow
The Figure 4 on page __ was the Proposed Data Flow Diagram of the study. It shows the process of how the study works starting from the students and faculties giving the information needed going to the User’s Statistics record then, will be recorded and updated to the database.

Definition of Terms
Library. Is an organized collection of information resources made accessible to a defined community for reference or borrowing.
User. Is a person who interacts with the system, to enable its operation, or to utilize its function.
Statistics. Is the study of the collection, organization, analysis, interpretation and presentation of data.
System. Is a set of interacting or interdependent components forming an integrated whole or a set of elements and relationships which are different from relationships of the set or its elements to other elements or sets.
Database. Is an organized collection of data. The data are typically organized to model relevant aspects of reality in a way that supports processes requiring this information.
Log-in. refers to the credentials required to obtain access to a computer system or other restricted area.
Log-out. Is to close off one's access to a computer system after having previously logged in.
Barcode. Is an optical machine-readable representation of data relating to the object to which it is attached.
Acceptability. Adequate to satisfy a need, requirement, or standard/satisfactory.
Accuracy. Is the degree of closeness of measurements of a quantity to that quantity's actual (true) value.
User-friendly. Is the ease of learning or using of a specific software application or a system.
Usefulness. The ability of something to satisfy needs or wants or having a beneficial use.
Completeness. If nothing needs to be added to it, or if all necessary or normal parts, components, or steps are complete.
Portability. Is the usability of the same software in different environments.
Modifiability. To change or to modify easily with lesser efforts.

INPUT

Level of Acceptability,
Accuracy,
Applicability,
User-Friendly,
Usefulness,
Completeness,
Portability, and
Modifiability

PROCESS

Conduct
Interview,
Gathering
Information
Preparation,
Validation of
Questionnaire,
Designing

FEEDBACK

OUTPUT

Library User’s Statistics of
Tomas Claudio
Memorial College

Figure 2

Conceptual Paradigm of Library User’s Statistics for Student of Tomas Claudio Memorial College Chapter 2
REVIEW OF RELATED LITERATURE AND STUDIES

Foreign Literature

Local Literature

Foreign Studies

Local Studies…...

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