Free Essay

Ensure a Safe Workplace

In: Business and Management

Submitted By julita2
Words 950
Pages 4
1. Introduction
This project outlines the process for creating and maintaining health and safety documentation for Queens College both at a central and local level. Documentation is critical for the success of any organisation’s workplace health and safety management system and as such documents require regular review by competent persons to ensure their effectiveness, suitability and the information is current. It allows for consistency and uniformity in the application of procedures and specifications for health and safety in the workplace.
It applies to all documents created as part of the College’s OHS. This includes documents such as policies, procedures, guidelines and fact sheets
• OHS Documentation: Plans, policies, procedures, guidelines, forms and any other document which forms part of the OHS
• Local Documentation: Local OHS documents are those which are created by a faculty or division to meet the local area needs e.g. computer room procedure.
• Controlled Document: Any document for which distribution and status are required to be kept current by the issuer to ensure that authorised holders or users have the most up to date version available.
• Document Control: The process established in this procedure to define controls needed for the management of OHS documentation.

2. Responsibilities

• Manager Occupational Health and Safety: The Manager OHS has the responsibility for the development of central OHS documentation for the college.
• Health and Safety Advisor: The Health and Safety Advisor has the responsibility for the creation, modification and review of central OHS documentation. As well providing advice to local document controllers on the requirements of any locally produced documents.
• Deans and Directors: Deans and Directors (or equivalent) are responsible for ensuring that the implementation of any faculty generated OHS documentation is created via according to these guidelines.
• Heads of School and Managers of Units: Heads of School and Managers of Units are responsible for ensuring that the implementation of any school/unit generated OHS documentation is created via according to these guidelines.
• Local Document Controllers: Where identified, faculties and divisions are to nominate a document controller to liaise with the OHS Unit to ensure all document control requirements are met. Responsibilities for this role include the updating, creation and maintenance of local OHS documentation and the local document register.
• Document Custodian: The document custodian has the responsibility to approve the OHS document.

3. OHS Document Control
The OHS Unit produces policy, guidelines and other documentation to assist with the implementation of OHS requirements for the College. These documents establish the minimum requirements for all divisions and units to achieve to maintain appropriate positive OHS performance. In essence central OHS documentation is created where there is a need for the requirements across multiple areas of the College. Further documentation created at a local level may be required and should follow the requirements of this guideline. These generally include procedures that outline more detail on how a central OHS document will be implemented.
Queensford College utilises the internet for the storing and availability of documents used in the OHS. This allows for one controlled source to be available for the College and eliminates the need for multiple controlled copies of manuals to be kept. In doing so, this means that any printed version of a document or record is ‘un-controlled’ and should be checked against the online version for its status.
4. Document Development and Maintenance
Creation and modification of central and local documentation should be performed by competent persons, i.e. those having relevant education, experience and work related skills in the particular topic, to ensure their effectiveness, suitability and the information is current. Central OHS documents are created and modified by members of the OHS Unit in the relevant matter.
4.1 Document Creation
4.1.1 Central Documents: New or additional documents are determined by the needs of the organisation, based on:
• legislative requirements
• self-insurance requirements
• system failures reported or identified during incidents investigations
• suggestions from employees or consultation arrangements
• industry and organisational best practice. The need for a new document is then considered by the OHS Unit and arrangements made to prepare the document. The draft document is then made available for consultation prior to going through the approval process.
4.1.2 Local Documents: Local OHS documentation should not create an alternate method of managing health and safety but rather provide further information on the implementation of the system requirements. Local OHS documentation is to include a reference to the overarching document(s) and be consulted with the local area Workplace Advisory Committee and the Health and Safety Advisor prior to approval.

4.2 Document Modification:
Existing documents require regular review to ensure currency with external requirements. Requirements for review and update are determined by:

• the review period as defined by this document
• changes or new legislative requirements
• changes or new self-insurance requirements
• system failures reported or identified during incidents investigations
• suggestions from employees directly or via consultation arrangements, and
• industry and organisational best practice.

4.3 Electronic Data: Any creation, approval, modification or revision of electronic page, whether it is available on the internet or intranet, shall be as per the Web Support Services policies and guidelines.

4.4 Document Properties
4.4.1 Central OHS Documentation: Each central OHS document is required to be consistent with the requirements as per Business Improvement and Assurance Document Control Standard.
4.4.2 Local OHS Documentation: Each local document is required to have the following document properties displayed in the footer:
• Document identifier: This shall include the Division – Unit – Function - Type of Document –document number. The document number shall be displayed in the format ‘XXX.Y’, where X is the document number and Y is the version number e.g. ENG-WHS-GUI-138.5.…...

Similar Documents

Premium Essay

How Safe Is Safe

...How safe is safe August 1, 2012 19:37 How Safe is Safe Identifiable Moral values of PPI PPI has a group of identifiable moral values. This is because above sourcing its external auditing, it has enormous consideration the heath of its workforce. This is pointed out in its conducive working conditions and its interior design. More so PPI has no injury records since its establishment thus proving its safety. With top priority on employees’ cleanliness, efficiency and order it shows that health of employees is well taken care of making it safe working condition thus promoting high degree of working ethics (Northouse, 2012). Ethical Perspective describing PPI’s safety Approach PPI safety ethical approach is Utilitarianism since the firm utilizes the rule of end justified by the means. The firm knows the illegality of having external auditors, even though it stresses on consistency of having improved working environment. It views its past deeds the firms have been leveraging for the benefit of both the firm and its employees. External auditing is risk but PPI practice it to keep the firm running thus making it safe for investments. This approach employed states that greatest benefit should be made to individuals if a behavior should be adopted (Northouse, 2012). Ethical conflict amongst PPI and its Attorneys Due to varied interest PPI ethics are in conflict. The major interest of attorneys is to win PPI a case, while Interests of PPI are that the firm safety of working......

Words: 379 - Pages: 2

Premium Essay

Safe Driving

...driving and we need to put a stop to this! Our group has decided to invent a phone application that will prevent texting and driving from young teens to adults. This application will be marketed to parents with teen drivers, insurance companies, and businesses like UPS, FedEx, etc. The application will be called “Safe Driving” and it will be available on all Apple and Android markets. This application will be downloaded on the drivers phone to ensure they are not texting and driving. The way this application works is that once it is downloaded on the phone, the user cannot delete it. For example, if a parent purchases the application for her teen son or daughter, the parent can only delete this application since it is password protected. The phone will have a GPS that will tell the application once the car reaches 10 miles per hour, the texting ability of the phone will be deactivated. This application will also be marketed to businesses that have delivery trucks as an application that will inform the company if the driver has staid on route or has stayed within the speed limits. When looking at our competitors, there is only one company that offers a safe texting application. This application is not well developed and it actually lets you text, which defeats the purpose of no texting and driving. The application is marketed as a hands free texting application, which we believe it is still dangerous since you have to look at your phone to open the application......

Words: 1072 - Pages: 5

Premium Essay

How Safe Is Safe Case Study

...How Safe is Safe Case Study 1. As a company, would you describe PPI as having an identifiable philosophy of moral values? How do its policies contribute to this philosophy? In some ways PPI’s moral values can be considered distinguished. The reason I say this is because as we know, all for profit organizations are obviously out to make money and many will cut corners or sacrifice their future for quick gains. PPI could have very well kept their facility up to code just enough to comply with the law, but instead they are going above and beyond their own narrow self interest to insure the safety of their facility and provide a great working environment for their employees. This organization has obviously instilled some good moral values, by making decisions that not only benefit their own bottom line, but the people that work for them. 2. Which ethical perspective best describes PPI’s approach to safety issues? Would you say PPI takes a utilitarian-duty, or virtue-based approach? I believe PPI’s ethical perspective to safety can closely relate to a virtue-based approach. The company recognizes that it has a moral obligation to provide a safe working environment for its employees, and proper measures have been set forth and are being followed regularly, by having auditors inspect the plant to continuously improve on safety. The company continues to practice in good faith to improve its facility, thereby creating a comfortable, safe, efficient and orderly place to......

Words: 903 - Pages: 4

Premium Essay

Safe Journey

...functional aspects in order to ensure a quality service, secured and unbroken flow of information, good administration, better co-operation and co-ordination. Therefore, overall planning, organizing, leading and controlling aspects of Safejourney are vested on the head office. Under head office there are various departments for looking after the administrative perspectives of the firm. Moreover, our service areas are divided in three divisions. The divisions are again subdivided into area/zones to have a better control of the functional perspective of our organisation. However, a detail of Administrative Organisation of Safejourney is illustrated in Appendix B and Functional Organization of Safejourney is illustrated in Appendix C of this plan. 6. Establishment and Number of Outlets/Service Points We have offered initially three major route of the country. The routes are as follows: • Dhaka – Chittagong Road • Dhaka – Bogra – Rajshahi Road • Dhaka – Jessore – Khulna Road Our head office is located in Dhaka, whereas the Divisional offices are in Chittagong, Bogra and Jessore. Detail of the Zonal Workshops, Static service points and outlets are presented in Appendix D of this plan. 4.0 STRATEGIC ANALYSIS 4.1 Mission Reaching our customers with in 30 minutes after calling at anytime on the highways when someone gets stuck with his/her vehicle and repair it to make him/her feel safe. 4.2......

Words: 6736 - Pages: 27

Premium Essay

Keeping Children Safe

...children safe Health & safety at work Act 1974 Employers must ensure that the workplace is a safe environment and that posters are in and around the setting to promote this, also they must ensure that all staff members are made aware of this law and given essential information on this. The health and safety policy will be discussed in a staff meeting where they can be written up as a policy in the setting. All staff must follow this policy and work effectively following procedures with care and familiarising health and safety rules to all children. Reporting of injuries, Diseases and Dangerous occurrences Regulations 1995 RIDDOR Reporting accidents and ill health at work is a legal requirement. Passing on this information enables the Health and Safety Executive (HSE) and local authorities, to identify where and how risks arise, and to investigate serious accidents. They are then able to help practitioners with these statuses and provide advice on how to reduce emergencies ,accidents and ill health in the Early Years setting. Control of substances and Hazardous to health Regulations COSSH 1994 control hazardous substances in the setting set by a simple framework. This then prevents Illness to employees and children in a setting. Fire precautions Regulations 1997 The premises must be checked by fire officers before the start of the first term, this gives them a chance to be able to advise the employers what is needed to make the setting as safe as......

Words: 4696 - Pages: 19

Free Essay

Safe Backing

...Safe Vehicle Operations Firefighters and emergency personnel lay their lives on the line to save others at any moments notice. Firefighting is a job that is highly respected among others and requires bravery, integrity and the ability to quickly think, react and overcome problems. Firefighters respond to many calls to include fire alarms, fires, and incidents involving hazardous materials, car accidents and many emergency medical calls. Safely responding to these said emergencies is the number one priority of the fire department. According Fahy, LeBlanc, & Molis, 2013, 30% of fire and emergency apparatus have wrecked, injured and or killed personnel in 2012 (p. 18). How can emergency services provide care if they can’t even make it safely on-scene? Department management needs to review their certification systems for driver/operators, standard operating procedures (if any), for safe vehicle operations to ensure personnel are properly trained as vehicle operators. What are common safety violations that can cause injury and death? Backing fire apparatus are the most common reason for accidents and are the easiest to correct (Tutterow, 2009, p. 1). According to Tutterow, 2009, an 82-year-old man was killed when a rescue apparatus backed into him on scene… a firefighter was killed and another injured when a department was taking pictures of a newly received apparatus backing into a station. Within 11 days of this incident, the Los Angeles Fire Department had......

Words: 1511 - Pages: 7

Premium Essay

Workplace Safety

...Health and Safety Executive Working alone Health and safety guidance on the risks of lone working Introduction This leaflet provides guidance on how to keep lone workers healthy and safe. It is aimed at anyone who employs or engages lone workers, and also at self-employed people who work alone. Following the guidance in the leaflet is not compulsory, but it should help employers understand what they need to do to comply with their legal duties towards lone workers under: ■ ■ the Health and Safety at Work etc Act 1974; the Management of Health and Safety at Work Regulations 1999. This is a web-friendly version of leaflet INDG73(rev3), published 05/13 Is it legal to work alone and is it safe? Working alone is not in itself against the law and it will often be safe to do so. However, the law requires employers to consider carefully, and then deal with, any health and safety risks for people working alone. Employers are responsible for the health, safety and welfare at work of all their workers. They also have responsibility for the health and safety of any contractors or self-employed people doing work for them. These responsibilities cannot be transferred to any other person, including those people who work alone. Workers have responsibilities to take reasonable care of themselves and other people affected by their work activities and to co-operate with their employers in meeting their legal obligations. Who are lone workers and what jobs do they......

Words: 1871 - Pages: 8

Premium Essay

Safe Hiring

...Safe Hiring How can you avoid bad hiring in the corporate world? In this reaction paper I will integrate the different approached of safe hiring in order to know the level of significance to have sufficient and reliable employees and also to prevent future predicaments in the selection and recruitment process. In some companies because of the urgent hiring’s due to diversification of the globalization their recruitment and selection process is somehow profane that they rush the most important and relevant purpose of having a valuable asset of the companies which are the employees. Here are some important factors to have a valid and acceptable applicant/s in the employment recruitment process: first and foremost it is the responsibility of Human Resource Representative or any personnel that will interview and accept the application forms of the applicants to be thoroughly checked and to know how to hire in the first place. How to hire in the first place? This chronological idea of having a safe hiring is very prominent now a days that is why the first thing to actually acknowledge is the importance of “why do they hire and how?” this phrase is important because this will be one of your bases in hiring a good and satisfied applicant that relates to the job description and job specification in the selection and recruitment process. Second are the rules and strategies on how to collect a clear and complete data of the applicants. Here are some tips and guidelines in...

Words: 969 - Pages: 4

Premium Essay

Ensure Safe Workplace

... Ensure a safe workplace Assessment activity 1 What information should be provided when communicating policies to staff? While communicating with staff we must have to provide these information • Compliance with relevant state and territory OHS laws • Implementing, monitoring and continually improving OHS management system to create and maintain a culture that values health and safety • Maintaining an active risk management program focused on preventing workplace injury, damage and loss • Ensuring all managers are responsible and accountable for health and safety of their employees and contractors • Ensuring all employees, contractor and visitor are informed of and understand and fulfill their health and safety responsibilities • Providing information, instruction and training to employees and contractors based on identified needs • Effectively consulting and communicating with employees on matter relating to OHS • Proactively investigating all workplace incidents and promptly implementing corrective actions to prevent recurrences • Measuring, reporting and monitoring meaningful OHS performance indicators that are aligned to the organizations strategy and objectives And also they should be well known about these things which are listed below 1. Legislative frame work- workers in Australia are protected by state health and safety legislation. Regardless of wither someone is working full time or part time, has a...

Words: 6125 - Pages: 25

Free Essay

Playing It Safe

...though its stressful and riskier it can pay off. The way working environment has developed the last years some jobs are not as well paid and ”safe” as they were earlier. A few years ago a 9-5 job with a set wager was very common, these days it seems to be shifting more and more towards wagers depending on performance rather than the time you put in. Sure a lot of workplaces still has the set wagers and work hours but its changing and its very common to see a mix of the two. For example that sixty percent of the wager is set to the amount of hours you work, but the other 40 percent are depending on how well you preform and deliver. This ensures that the employees do their best, because their wager is depending on it. Some companies even take it so far that they only pay based on results and performance. There are of course both positives and negatives to these changes. The most obvious positive is that it’s pretty fair. If for example Joe works his ass off then hours a day and Bill works the same amount of hours but slacks a bit, they both get the same wager. Even though Joe might deserve it more than Bill, but with the upcoming wager system Joe gets his deserved reward and Bill might even be more motivated to work. Giving the employees motivation in form of rewards based on results. The obvious downside to this is that the workplace becomes more competitive. This can result in co-workers seeing each other as competition instead of an allied, giving the workspace a more......

Words: 1633 - Pages: 7

Free Essay

Bullying in the Workplace

...Bullying in the workplace Workplace bullying is any form of abuse; physical, verbal, psychological or social that is inflicted upon an individual by an employer, employee or group (Australian Human Rights Commission 2011). Methods of bullying include repetitive inappropriate comments (i.e. about one’s background, appearance, gender, culture, sexuality) sexual harassment, intimidation, exclusion, physical assault and threats. In particular instances such as stalking, assault and threats, bullying becomes a criminal offence. It is a common issue considered to be a silent epidemic (McAvoy and Murtagh 2003) as victims feel intimidated or hopeless thus preventing incident reporting. Statistics show that approximately one in three employees are bullied with the highest prevalence in the education department, healthcare industry and government positions (Fields-Gregor 2013). The workplace bullying institute observed that there is a greater occurrence amongst women being victims, estimating 58% of the workplace whilst it was approximated that 68% of males are found to be “bullies” (Farmer 2011). There are a variety of factors influencing workplace bullying. According to the interagency round table on workplace bullying these factors include power, self-esteem, difference, perceived threat, organizational culture, organisational factors and working arrangements. Characteristics of a workplace that maybe more susceptible to workplace bullying include industries with......

Words: 2306 - Pages: 10

Premium Essay

Safe Staffing

...Safe Staffing Examine Nurse-to-Patient Ratios Primary health care organizations such as New York Presbyterian (NYP) are impacted by low nurse-to-patient ratios. The recent implementation of the Patient Protection and Affordable Care Act (ACA) has required organizations such as NYP to explore many approaches to improve quality and patient outcomes that contain costs. “Numerous studies reveal an association between higher levels of experienced RN staffing and lower rates of adverse patient outcomes” (www.nursingworld.org, 2015, para. 1). For this reason, nurse-to-patient ratios is an issue that needs to be addressed at NYP in order to improve quality healthcare within their organization. The acuity of the unit in which patient care is being provided, should determine the acceptable nurse-to-patient ratio. According to the American Nurses Association (ANA), factors that influence the nurse staffing needs include: patient complexity, acuity, or stability; number of admissions, discharges, and transfers; professional nursing and other staff skill level and expertise; physical space and layout of the nursing unit; availability of or proximity to technological support or other resources ("Optimal Nurse Staffing," 2015). Currently, New York is one of only fourteen states that addresses the nurse staffing issue in hospitals. New York State requires organizations such as NYP to disclose their nurse-to-patient staffing ratios to the public; however the state does not require a......

Words: 3851 - Pages: 16

Free Essay

Workplace

...2016 A Call to Action: How to Intervene in Workplace Harassment Workplace harassment is a significant violation in the modern work environment. According to the Canadian Human Rights Commission Workplace harassment "involves any unwanted physical or verbal behaviour that offends or humiliates you...Serious one-time incidents can also sometimes be considered harassment." (Canadian Human Rights Commission, 2013) If left uncheck accusations of workplace harassment could potentially put a business in trouble with the regulatory agencies. In the workplace, employees experience sexual, gender, and racial/ethnic harassment. The Ontario Ministry of Labour has developed recommendations and guidelines as a way to reduce the occurrences of workplace harassment. On the other hand, employers also a responsibility to put in place “best practices” for employees to follow to ensure a safe work environment for everyone. Intervention is needed because persons who experience harassment have a hard time fight back. Because laws on workplace harassment are not sufficient to punish harassers. The act of workplace harassment/violence on the job is considered a legal and ethical issue. According to Ontario law, employers, managers, and unions have to thwart actively and monitor occurrences of workplace harassment to be in compliance with the “Ontario human rights code.” (Labour, 2015) Additionally, employers must also provide training on workplace harassment when they hire new employees.......

Words: 1480 - Pages: 6

Premium Essay

Workplace Safety

... 1.2 Workplace Safety Defined 1 2.0 DISCUSSION OF FINDINGS 2 2.1 Workplace Injury Statistics 2 2.2 Types of Safety Training 6 2.3 Negative Association with Training 10 2.4 Positive Association with Training 12 3.0 CONCLUSION AND RECOMMENDATIONS 14 3.1Why safety training in a workplace is a necessity? 14 LIST OF ILLUSTRATIONS 1 Types of injury 5 2 List of hazards of a job 6 3 Specific Precautions Requirement 7 REFERENCES………………………………………………………………………………18 APPENDIX ………….19 | Introduction Background Today’s workplaces consist of workers who are not educated enough about safety training and the effects this has on employee and the organization. Workers who are well trained are less likely to have injuries; less likely to causes other incidents (such as property damage) and if they are trained they are able to get the work done in a timely manner and most importantly safety. To have a safe environment, everyone must take action to prevent an injury by taking time to ensure procedures are followed. This paper will discuss the benefits of educating workers on safety training and explore the necessary types of training available in a workplace and make......

Words: 5419 - Pages: 22

Premium Essay

Safe Motherhood

...INTRODUCTION Every minute, another woman dies in childbirth. Every minute the loss of a mother shatters a family and threatens the well being of surviving children. For every woman who dies, 20 or more experience serious complications. These range from chronic infections to disabling injuries (Such as Obstetric fistula). Maternal death and disability rates mirror the huge discrepancies that exist between the haves and the have-nots both within and between countries. Safe Motherhood begins before conception with proper nutrition and a healthy life style and continues with appropriate prenatal care, the prevention of complications when possible, and the early and effective treatment of complications. The ideal result is a pregnancy at term, without unnecessary interventions, the delivery of a healthy infant, and a healthy post partum period in a positive environment that supports the physical and emotional needs of the woman, infant and family. Working for the survival of mothers is a human rights imperative. It also has enormous socio-economic ramifications-and is a crucial international priority. Both the international conference on Population and Development and Millennium Development Goals call for a 75 percent reduction in maternal mortality between 1990 and 2015. This three prolonged strategy is key to the accomplishment of the goal: -All women have access to contraception to avoid unintended pregnancies. -All pregnant women have access to skilled care at......

Words: 8030 - Pages: 33