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Business Letter Format

In: Business and Management

Submitted By mabustos
Words 373
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Business Letter Format

1. The date, the closing line, and the signature line must line up vertically on the left margin.
2. The sender’s information is first; the receiver’s information is after the date.
3. The date must be spelled out completely.
4. Use “Dear” in the greeting followed by the person’s full name or title and last name and then a colon.
5. Leave enough space between the “Sincerely” and your typed name for your signature.
6. Make sure your signature does not over-lap either the “Sincerely” or your typed name.
7. If you don’t sign a letter, the letter becomes useless—like a check.
8. Any enclosure or processing designations lines are flush left, after two blank lines under the signature.

Block Format Without Letterhead With Letterhead

Timothy E. Flood
Manager, Sales 122 North Avenue
Big Money Inc. Chicago, IL 60623
122 North Avenue
Chicago, IL 60623 October 17, 2014 October 17, 2014 Jane Yope Jane Yope
President President
Newman Co. Newman Co.
342 Main 342 Main
New Haven, CT 22345 New Haven, CT 22345

Dear Ms. Yope: Dear Jane Yope:

I'm just filling space right now to—hopefully—demonstrate I'm just filling space right now to—hopefully—demonstrate how a block format letter should look. This business letter how a block format letter should look. This business letter has no letterhead, which makes things a little bit more has a letterhead, so things aren't quite as uniform. uniform. If you have any questions, please call me at If you have any questions, please call me at
815-555-1111, or e-mail me at tflood@bmi.com 815-555-1111, or e-mail me at tflood@bmi.com

Sincerely, Sincerely,

Timothy E. Flood Timothy E. Flood Manager, Sales

Please note: The format of business letters is significantly affected by the use of letterhead. When using letterhead, include your title under your typed name at the bottoms of the page, since it will not be in the header. Do NOT include your title under your typed name after the signature.

For second page headings, use the addressee name, page # and date: Jane Yope
This heading should be in the Top Right Corner of secondary pages. October 17, 2014
Page 2…...

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